We do what we do best... 

 If QuickBooks makes it so easy to keep up with my bookkeeping, why do I need you?

I’m going to share a personal story to help illustrate my response to this question.

As I was interviewing for my second employee for this beloved business of mine, one of the candidates pointed out that I needed a blog. It would help the “web crawlers” out there notice my website being updated more often so that way Google would be more likely to pull us up when someone searched for “Indianapolis” and “bookkeeper”. I’ve heard this line elsewhere, but it did get me thinking and I started doing some light research.

I’m fortunate that at this time I have Yahoo supporting my website design and they also offered a blogging service as well. So, I started looking into it and I signed up for the blogging service. But I couldn’t quickly and easily figure out how to tie it to my website. I just barely could tell how I was supposed to put my postings up there. However, the last thing I have an interest in is all this media stuff (twit-what?!) and so it’s always at the bottom of my to-do list, which as any to-do-list-user knows, that means it never gets done!

And then it dawned on me. The same sales pitch I share with all of my prospective clients is the very thing I needed to follow myself. I can do bookkeeping and accounting. It’s “what we do best”. However, website maintenance and blogging is not my forte. And if I can hire either an employee or an independent contractor to help take care of it, then I can focus on doing the thing that I like, being a bookkeeper and a business owner!

QuickBooks is a fabulous software tool to help every business owner take care of their basic financial needs. I have made it a point to learn this software inside and out and have also charged my employees to do the same. We’re not veterinarians, we’re not heating & cooling specialists, we’re bookkeepers and accountants. Hiring Indy Bookkeepers means bringing in a specialist who is comfortable with using QuickBooks to its fullest so that way you can maximize your business to its fullest. And the great part is we’re here in Indianapolis. Right where you are. Which means we understand the business environment you’re working in and can accommodate your needs and your schedule.

 

Sabrina Hill

President

I wonder how many people’s lives would be simpler if they just had a bookkeeper managing their billing. At my day job (as most of you know I am juggling multiple responsibilities) I was recently assigned the billing for one of the new segments. I was handed two file folders with a mish-mash of paper-clipped invoices and timesheets and client information sheets. Within an hour I had it organized into a 2” binder with sheet protectors acting as dividers. Duplicate invoice copies were tossed, timesheets and invoices were combined. And I even made notations on all the invoice copies of their paid status. Within the next hour new invoices were prepared (2 weeks after they should’ve been) and all they needed was the ok from the boss lady to be mailed out.

In less than 2 hours I was able to organize the entire client billing information and prepare invoices that the owner was unable to do 2 weeks ago. If you imagine a 40 hour work week, plus the day and a half of this week before she gave it to me, that makes it took her 92 hours to prepare 8 invoices that I was able to do in less than 2 hours (plus organizing that mess of paperwork!).

When I meet with prospective bookkeeping clients, I like to share a math problem (which I’ll share over and over again on this blog). If you could make $100/hour doing whatever it is that you do best. And it currently takes you 10 hours to take care of your own bookkeeping tasks. That is a loss of $1000 each and every month.

                10 hours @ $100 per hour =         $1000

                Total loss                             =             ($1000)

But what if you hired our company for $50 or $60 per hour? Even if it also took us 10 hours to complete the work, but at the same time you were doing what you do best and were able to continue working during those same 10 hours. That means you still come out ahead by $400.

                10 hours @ $100 per hour =         $1000

                10 hours @ $60 per hour =           $600

                Total net profit                  =             $400

But let’s consider the fact that you’re hiring a bookkeeper who really knows what he/she is doing. This is what they do best. And naturally when you’re doing work that comes natural to you, you probably can complete it a lot faster than for someone who it isn’t so natural. Plus, you enjoy doing this kind of work, which means it’s easier to get done. So, now instead of taking 10 hours, it may only take 2 hours. Take a look at the following equation and see how this works out even better!

                10 hours @ $100 per hour =         $1000

                2 hours @ $60 per hour =             $120

                Total net profit                  =             $880

So, now can you tell me why trying to do the books yourself is a bad idea? And why hiring a bookkeeper from the Indianapolis area is the best expense for your company?

 

Sabrina Hill

President